Privacy Policy
This Privacy Policy informs you about how any personal data that you provide to Two IP (“We/Our”) through this web site at www.two-ip.com (the “Site”) will be used.
1. Data controller
The data controller of personal data that you provide to Two IP via the Site is Anna Molony of Two IP Ltd, 3 & 4 Pegasus House, Pegasus Court, Olympus Avenue, Warwick, CV34 6LW.
The data controller has overall responsibility for personal data collected via the Site.
2. Privacy Manager
Two IP does not meet the criteria for a mandatory appointment of a Data Protection Officer under the General Data Protection Regulation. You can contact our Privacy Manager about any data protection related matters by email at: hello@two-ip.com marking the subject line “FAO Privacy Manager”.
3. Categories of personal data obtained
Personal data, or personal information, means any information about a living individual from which that person can be identified, directly or indirectly. We may collect different kinds of personal data about you when you interact with us via the Site or email. We may also receive this information from third parties (for example, a publicly available source).
The categories of personal data that we may collect about you are:
- Identity Data, such as your name.
- Contact Data, such as your email address and telephone number.
- Enquiry Data, such as your enquiries about joining us.
- Career Data, such as details about your education and qualifications, your skills and your experience/career.
- Technical Data, such as your IP address, operating system, browser type and version, location and other information about how you use the Site.
- Tracking Data, such as information we or others collect about you from cookies and similar tracking technologies, such as web beacons, pixels, and other digital identifiers.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Technical Data to calculate the percentage of users accessing a specific Site feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.
4. Source of the personal data
Most of the personal data we obtain will be directly from you, but we may also obtain personal data about your from publicly available sources, such as the Register of European Patent Attorneys and LinkedIn.
5. Use of personal data
The core purposes for processing personal data about you is to operate the Site, to select patent attorneys considered to be suitable to become consultant attorneys, and to assess the level of interest of users in various aspects of the Site and the content of the Site.
6. Lawful basis, and any legitimate interests, for the processing
More details of the lawful basis relied on to processes your personal data are given below:
Purpose/activity | Categories of data | Lawful basis for processing including basis of legitimate interest |
|---|---|---|
Checking your identity and reviewing your career to assess your suitability to be given access to the secure area of the Site and corresponding with you about this | Identity data Contact data Career data | Necessary for our legitimate interests (to provide access to the secure area of the Site to patent attorneys considered suitable to join Two IP) |
To provide the Site to you Technical data Legitimate interests (to promote Two IP) | Technical data | Legitimate interests (to promote Two IP) |
To register you for access to the secure area of the Site | Identity data Career data | Legitimate interests (to promote Two IP) |
To register your interest in having an initial conversation about joining Two IP | Identity data Contact data | Legitimate interests, including pursuing an opportunity to win you as a new client |
To administer and protect the Site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | Identity data Contact data Career data Technical data | Necessary for our legitimate interests (to provide access to the secure area of the Site to patent attorneys considered suitable to join Two IP) |
To use data analytics to improve our Site and user experience | Identity data Technical data Tracking data | Necessary for our legitimate interests (to define type of customers for our services, to keep the Site updated and relevant, to develop our business and to inform and deliver our marketing strategy) |
To target potential new patent attorneys via social media and the web | Identity data Technical data Tracking data | Necessary for our legitimate interests (to engage with potential new patent attorneys via social media and the web (for example, via LinkedIn)) |
7. Cookies
The Site uses cookies to help it work and provide help in the background to make the process of using the Site easier.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Site may become inaccessible or not function properly.
Further information about how the Site uses cookies is provided in our Cookies Policy.
8. Safeguarding personal data
We have put in place appropriate technical and organisational measures to safeguard your personal data.
9. Retaining personal data
We will only keep your personal data for as long as necessary to fulfil the purposes for which we collected it.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Unless there is a particular need (for example you have requested an initial conversation but it is taking longer than 1 year to arrange), we will delete your data within one year of the date we receive it.
If your request for access to the secure area of the Site is successful and you request an initial conversation, then we will provide you with a further privacy notice. That privacy notice will explain how we will process your data during an application to join Two IP.
10. Your rights
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request us for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via email: hello@two-ip.com
Further information about your rights under the General Data Protection Regulation (GDPR) may be found at the web site of the Information Commissioner’s Office: